Advanced Calendar Configuration

Once you've mastered the basics from the Quick Start Guide, you can unlock the full power of apocha's calendar feature. This guide covers how to use advanced filters and manage multiple calendars to create the perfect financial overview for your needs.

Creating Multiple Smart Calendars

You aren't limited to a single calendar. You can create separate, focused calendars for different parts of your financial life. This is perfect for keeping things organized.

Common use cases for multiple calendars:

• Household vs. Business: Create one calendar for personal bills (rent, utilities) and another for Business Expenses to simplify tax time.
• Subscription Audit: A dedicated Subscriptions calendar helps you see exactly where your recurring money is going.
• Big Bills Only: A calendar that only shows payments over $500, so you can prepare for large upcoming debits.

To create a new calendar, simply go to Settings > Calendar and click "New calendar".

Mastering the Filters

Filters are what make your calendars "smart". By combining them, you can track exactly what you want.

When you create or edit a calendar, you have several optional filters:

• Accounts: Choose specific bank or credit card accounts. This is great if you want a calendar for your "Chase Credit Card Bills" or want to exclude a personal account from a business calendar.
• Keywords: The most powerful filter. Apocha will search transaction descriptions for these words. You can track payments to a specific company (Geico, T-Mobile) or a category of spending (insurance, loan).
• Min and Max Total: Focus on what matters. Set a minimum of $100 to hide small, everyday purchases and only see significant bills.
• Time Interval: Use the "look back" and "look ahead" fields to control the time window of your calendar, preventing it from getting cluttered with events from the distant past or future.

Example: A "Shared Bills" Calendar

Sarah and John, a couple who have just moved in together, want to track all major insurance bills paid from their new joint account.

Here's their setup:

• Calendar Name: Insurances
• Accounts: Sarah and John (to inlcude only transactions from their joint account)
• Keywords: Insurance (to include only insurance-related transactions)
• Minimum Total: $100 (to ignore small items like their pet's accident-only insurance)

Result: All insurance payments over $100 from their joint account now appear in a single, shared calendar, helping them budget and prevent overdrafts.

Advanced Reminder Conditions

Just like calendars, reminders can also be filtered.

When creating a reminder, use the following filters and conditions to specify that it should only apply to transactions that match certain criteria:

• Amount Range: Set a reminder that only triggers for bills between min amount and max amount, e.g. for bills over $1,000, so you can give yourself a 1-week heads-up for large payments to transfer funds.
• Store/Company Name: Create a specific reminder just for your "Amex" credit card bill.
• Tag: If you use tags to organize transactions in apocha, you can create reminders that only apply to transactions with a specific tag, like tax-deductible, subscription, or car loan.

By combining smart calendars with conditional reminders, you can build a sophisticated and fully automated system for monitoring your finances and payment alarms.